Hi Everybody!
I’m so sorry that I have been posting so rarely! I swear that I always have the best intentions, but things get so busy that I don’t get a chance to write.
So just to briefly summarize what I have been up to since arriving back in Calgary: I wrote a 5000 word paper for my legal librarianship course, returned to the world of bagpiping, agreed to complete 125 hours of Curriculum Map Editing over the course of the summer, completed a three-week practicum at the University of Calgary, submitted a practicum report, applied for (and received!) a scholarship, and began working at ARC Resources downtown (just finishing up my second week!). So as you can imagine, it’s been pretty busy! Also, my mom will be leaving on a three month adventure in Scotland on Sunday, so I recently set her up with her own blog. You can feel free to follow her at piperannie on wordpress! Setting this up made me realizeĀ how much I miss writing entries, so I am finally taking the time to write now.
I have to admit that I’m cheating a bit, since I stole a lot of this content from my practicum report.Ā I was so happy with how my practicum at the University of Calgary went, andĀ writing this report made me reflect a lot on how much I learned from the entire experience. I hope you enjoy learning a bit about what I was up to!
For my practicum, I completed 100 hours of work at the University of Calgaryās Libraries and Cultural Resources, in the Metadata and Cataloguing Department. This organization serves the entire University of Calgary, which encompasses not only the university but also the Military Museums Libraries and Archives, along with an art gallery called the Nickle Galleries.Ā A lot of people aren’t exactly sure of what work is done in Cataloguing and Metadata: the most simple answer is that they are the ones that ensure you are able to find the resources you need. When you want to find a certain book based on certain characteristics, the metadata associated with the book ensures you’re able to locate it. And the cataloguing ensures that once you know what you’re looking for, it will be in the right spot within the library.
Because I did not have an extensive amount of background knowledge in cataloguing and metadata creationĀ (I’m signed up for the cataloguing class next year though!), my first task was to do catalogue searching with a collection of books by H.G. Wells. What this entailed was establishing whether items had already been added to a specific database or not. If they hadn’t been added, these materials would haveĀ to be sent to a place where their metadata would be entered into the database.
Another project I engaged in was pulling reference materials from the shelves of the main campus library (the Taylor Family Digital Library, pictured above), and having them sent to the University of Calgaryās High Density Library. When I pulled these materials, I entered the change in location for each volume into the database. Part of this job included filling a cart with numerous heavy volumes…one time I loaded up one side a bit too much and the cart tipped right over. Good thing the students around me had a sense of humour and didn’t mind the commotion!
These exercises helped me to gain context for the next projects I became involved in; while the first projects involved following specific procedures, the later projects involved more research and rewriting of materials.
One of my main projects during this practicum was to create a set of metadata standards for a number of online video games that the University of Calgary Library has acquired. One important lesson I learned from this exercise was that there is not always a prescribed reading and one specific place to look for resources, and there is not always a ārightā answer which will be evaluated by a professor. To find answers, one has to use logic to try and establish where to look for the appropriate information. There were a certain amount of āinformation fieldsā I had to enter for the video games, and some of them were unique for this type of medium. I had to visit several different videogame websites, and try to determine their authority, in order to establish what these fields should be (for example: how many players each game involves, what year it was released, who published it, and what the rating was). Once I had established the minimum requirements of fields for video games, I incorporated the other fields that are necessary according to the standards that the University of Calgary abides by for all mediums.
The other major project that I engaged in during my time at the University of Calgary was revising Cataloguing guidelines for employees to follow. My job was to review these standards, which had been originally created for an older cataloguing format (AACR2), and adjust them to correspond with the newer format (RDA). This helped me to gain expertise with the RDA guide that the university subscribes to.
Through these two activities, I learned that I enjoy working with metadata and cataloguing. I liked following standards that have been established by various authorities, in order to maintain consistency and allow for ease of access. Also, I appreciated the fact that the organization benefitted from my work. They did not simply create these projects as something for me to do, but actually used the work that I completed.Ā Before this practicum, I knew that I was extremely interested in working in an academic library upon graduation. But one important aspect of my career I have nowĀ learned is that I enjoy working ābehind the scenes.ā While I was given the chance to shadow one reference shift at the library main desk, and enjoyed the experience, I much preferred to work on my individual projects and occasionally talk with the Cataloguing and Metadata team as opposed to answering the questions of a variety of students. Once I graduate, I will focus on finding a job that involves more behind-the-scenes work, instead of necessarily dealing directly with the public.
One interesting part of my practicum was that I got to watch part of the interview process for the hiring of a newĀ Technology Librarian. When a new academic librarian is hired, there is not just one interview involved. The interview process is carried outĀ over the course of an entire day orĀ maybe two. The candidate meets with the interview committee in a variety of settings, including over meals along with in a formal interview.Ā Each candidate has toĀ prepare a 15-minute presentation that answers a specific question regarding the operations of the library, and the actions that this librarian would take if they were to be hired. In the case of this Technology Librarian candidate, I got to observe the presentation and see how the candidate handled the question period after the fact. Through this process, I also got to learn about the question itself; in this case, data management and the Tri-Agency Mandate for Open Access.
One aspect of this practicum that gave me ample opportunity to learn was taking tours of all the different areas of the University of Calgary libraries. I was able to explore all aspects of the library on campus, as well as have a tour of the High Density Library, which is the storage site used by the university for books that are no longer regularly circulated and requested. It was interesting to hear a summary of what goes on within each department; I was able to visit the Digitization unit, Archives and Special Collections, the reference desk of the main library, the Health and Sciences Library, and the Business Library. I learned what some of the functions are of each area, and in particular established the difference between the Digitization unit and the activities that Archives partakes in. While Archives does involve a certain amount of digitization (seeing as many materials are being duplicated onto a website), the projects and clients that it deals with are quite different from the actual Digitization unit. While visiting the Special Collections area of Archives, I got to see a few of the gems of this collection. I got to physically handle manuscripts that were typewritten by Alice Munro herself (multiple drafts of the same stories), touch a first edition Anne of Green Gables (which is worth more than most houses cost), and an edition of “Paradise Lost” from 1645. It was an amazing experience! I quite admired how the Special Collections librarian encourages studentsĀ access to these materials, and she is so understanding of the wonder that a person can have at their rarity. It’s so fun to get excited about books!
One interesting challenge that is being faced by the digitization unit is how to preserve materials. The issue isn’t the digitization itself, but ensuring that it will be digitized in a format that will still be readable in 100 years. Think how useless it would be now to preserve something in the form of a VHS – in a hundred years, no one will be able to access this information because of the format! One of the most interesting positions I learned about in the digitization unit was the person that helps create Open Access journals. More and more academic journals are being created in a format that is free to all users, and the role of this individual is to help academic associations to get their journals up and running.
Through my visits to the Health and Sciences Library, which was recently renovated, I was able to see the ways in which libraries have changed their layouts in a way that meets the needs of students. When the library was being renovated, studentsā feedback was taken into consideration, and as a result the new library has incorporated more collaborative workspaces, more quiet workspaces, and more opportunities to use technology. It was interesting to compare this to the Business Library, which has yet to undergo renovations but has plans in place for changing the space to better suit a modern studentās needs.
The High Density Library is absolutely amazing to see. Rows upon rows, stacks upon stacks of books. Each book is assigned to a box with a specific barcode, and each shelfĀ isĀ two boxes deep. It is amazing to see the shelves from both the first and second levelo of the building, and a special machine is used to retrieve the boxes that are too high to reach (the machine is on a track so that it never bumps into the shelves accidentally). This room is kept at a low temperature to help preserve the books, and the lighting is sensor activated so that the books are kept in as much darkness as possible to prevent fading.
Through each of these visits, I was able to learn about the ways in which these libraries are interacting with the community and with other areas of the University. Some areas, such as Digitization and Archives, have clients coming to them with activities they want to involve the libraries in. For example, an English professor worked with the Digitization unit to create an assignment where students compared different digital editions of Shakespearean plays. The libraries are then very eager and willing to accommodate these requests, but do not need to reach out to students a lot on their own.Ā On the other hand, businessĀ librarians have a very intimate knowledge of students, because they use so many different techniques to reach out to students and make them aware of the services their libraries can provide. The Business Library prides itself on the amount of outreach it does, and has formed close connections with students as a result. All of the University of Calgary librarians seek to form connections with students and the community, and there are different ways of meeting this goal.
Another extremely valuable aspect of my practicum was attending meetings. I was able to be part of many groupsā collaborations, and it was interesting to see the ways in which people interacted and shared ideas. This once again proved to me that there are no prescribed, ārightā answers in the working world the way that there may be in the classroom. One of the most interesting meetings for me was the Budget Review, and this meeting showed me how people have to share ideas and try to establish a solution. In this meeting in particular, it was interesting to see theĀ head librarianĀ of collections take on a level of confidence and authority to advise the best course of action, even though there was not a clear ārightā answer. This meeting proved to me that I do not yet have the knowledge to make authoritative decisions the way that she did; however, I am confident that this knowledge would come with having the amount of experience that she has.
I also enjoyed attending meetings regarding libguides and databases. There is a great deal of thought and collaboration that goes into establishing which libguides and databases to subscribe to and offer to students. There was a presentation by one of the University of Calgaryās ebook providers, and they demonstrated the upgrades to their system that would make it more easily useable by students. There was also a presentation about libguides which showed the changes that will soon be established to make the guide more visibly clear and user-friendly. One example of this change is having the menu along the left side of the webpage instead of along the topĀ It is difficult to say the extent to which students will notice the difference in their libguides, but the amount of thought that goes into the layout of these pages is quite fascinating. There are librarians who dedicate theirĀ entire careersĀ to making information as easily accessible to students as possible.
Even though I learned a great deal from completing my tasks in the workplace, the most that I learned was from conversing with the people I was working with. I was able to learn from fellow librarians and library technicians in a variety of settings; from going on coffee breaks to having an afternoon walk, from taking a tour of the Digitization unit to learning specifically how to do my project. I had two supervisors for the practicum: one whoĀ was more in charge of my administrative duties, and the other who worked with me more directly. The one working with me directlyĀ is only a few years older than myself, and yet has stepped into a role in which she supervises a large number of people twice her age. She is able to manage these individuals with confidence, consider every employeeās needs, oversee everything that goes on, and make authoritative decisions. While I currently do not feel that I could take on such an authoritative role within the workplace, IĀ hope that if I were to be placed in that position, I could rise to the challenge in the same way that she has. One thing that I have learned from my Masterās program so far is to be resourceful and establish where to find information that I need.Ā My supervisorsĀ have attended numerous leadership workshops and information sessions, and this proves to me how much this field is about continuing to learn. Completing my degree will only be the beginning of my education, and I will have to think on my feet to figure out how to manage my situation within the workplace.
While I feel as though I still have a lot to learn before I would feel confident in an influential role at a library, I would be able to rise to the challenge that one of these roles entails. If there were areas in which I did not feel completely sure of myself, I would expose myself to resources to become better prepared and more educated. Along with my experiences in class, I realize that the best way to learn answers in the workplace is to collaborate with others. With different perspectives and levels of knowledge being brought together, innovative ways of meeting clientsā needs can be established. While I am still a student, I can see that I will be able to prepare myself for my career and take on a role within a library once I have graduated, through always being willing to learn, and collaborating with those around me. This practicum has made me extremely eager to continue my career journey.
So there you go. I hope you enjoyed learning about my practicum experience! As I mentioned, I have now completed my second week at ARC Resources, as a Records and Information Management Summer Student. It’s really nice to have this workplace where I will be able to gain confidence in my role, since I will become familiarized with all of my tasks over the next four months.Plus I love having a sense of routine for my days and being able to establish myself somewhereĀ – I even have a work phone number and email!
I suppose that’s enough rambling for one day. Thank you so much for reading, and I hope you have a fantastic long weekend!
All the best,
Robyn